Executive Assistant
Full Time
Longwood, FL 32779
$55,000 - $60,000 a year
Posted Today
Job description
Executive Assistant Position Description Global Procurement Solutions, Inc. is a Service-Disabled Veteran Owned Small Business (SDVOSB) that has been in operation since 2010 specializing in providing janitorial/sanitation products to our customers. Global Procurement Solutions, Inc. is seeking an Executive Assistant (EA) to support the Chief Executive Officer (CEO). The EA will perform more than administrative tasks; they will be the executive’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO’s needs.
Executive Assistant Responsibilities:
Employment conditions:
Executive Assistant Responsibilities:
- Manage scheduling for CEO
- Draft, review and send communications on behalf of CEO
- Organize and prepare for meetings, including preparing readaheads, gathering documents and attending to logistics of meetings
- Attending meetings and taking notes, then typing up the notes, sending them to key leadership and maintain a system for keeping track of the notes so if they are needed they can be easily/quickly found.
- Answer and respond to phone calls, communicate messages and information to the executive
- Prioritize emails and respond when necessary
- Coordinate travel arrangements
- Maintain various records and documents
- Successful candidates provide high-level administrative support and have the ability to work well with all levels of internal management and staff, outside clients and vendors
- Excellent written and verbal communication skills
- Time-management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask and finish tasks on time
- Basic understanding of frequently used computer software and programs
- Interpersonal skills, ability to work well with others to accomplish tasks
- Excellent Writing Skills
- Ability to use the Internet, MS Outlook and Calendar, Word, Excel, SharePoint, Teams, and phone system
- NetSuite CRM experience preferred but not required
Employment conditions:
- Position reports to CEO but coordinates with Chief of Staff (COS) and Chief Operating Officer (COO) on a regular basis
- No direct reports
- Position is exempt. (Salaried)
- The position is in the Orlando, FL area (Longwood, FL)
- The position has variable daily and weekly hours depending on customer demand.
- The position is salaried with range of $55,000 - $60,000 depending upon experience
- Sick Days, PTO day, Vacation days
- 401(k) with profit sharing plan
- $100 monthly physical fitness stipend
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